執行長特別助理/秘書
月薪 38000元
台中市后里區
3~4年工作經驗
【工作內容】
• Provide comprehensive executive support to the CEO across multiple business units and companies.
• Manage the CEO‘s calendar, appointments, meetings, travel arrangements, and daily priorities.
• Coordinate communication between management, design, construction, marketing, finance, suppliers, and clients.
• Prepare executive reports, presentations, meeting agendas, meeting minutes, and confidential business documents.
• Track project progress, monitor deadlines, and ensure follow-up on key action items.
• Coordinate domestic and international business trips, exhibitions, supplier visits, and executive schedules.
• Assist in reviewing contracts, quotations, project documentation, and business correspondence.
• Maintain executive records, corporate documents, and confidential information with the highest level of professionalism.
• Conduct business research, collect market intelligence, and prepare analytical reports for executive decision-making.
• Utilize AI productivity tools (ChatGPT, Microsoft Copilot, Notion AI, etc.) to improve workflow efficiency.
Handle confidential and strategic assignments directly from the CEO.
Perform other duties assigned by the CEO.
【工作內容】
• 協助執行長管理集團各事業體之行政、營運及專案事務。
• 安排行程、會議、商務拜訪、國內外出差及每日工作優先順序。
• 協調設計、營造、建設、行政、財務、行銷及外部合作夥伴之溝通事項。
• 製作簡報、報告、會議紀錄、商業文件及各類機密資料。
• 追蹤各專案進度，掌握重要時程，確保工作事項有效執行。
• 協助安排展覽、工廠參訪、供應商拜訪及各項商務行程。
• 協助審閱合約、報價單、專案文件及往來函件。
• 建立並管理執行長重要文件及公司機密資料。
• 協助市場資訊蒐集、產業研究及商業分析。
• 熟悉並善用 ChatGPT、Microsoft Copilot、Notion AI 等 AI 工具提升工作效率。
• 協助執行長處理重要且具高度機密性之專案。
• 完成執行長交辦事項。
Required Qualifications
【必要條件】
Industry Experience (Required)
• Minimum 3–5 years of experience in Architecture, Interior Design, Construction, Property Development, Design & Build, or related industries.
• Candidates without relevant industry experience will not be considered.
Professional Experience
• Minimum three years of experience as an Executive Assistant, Executive Secretary, Project Coordinator, Office Manager, or equivalent.
• Strong understanding of project workflows, construction processes, and design coordination.
• Experience coordinating multiple departments and external stakeholders.
Excellent organizational, planning, and multitasking abilities.
• Ability to independently prioritize work and solve problems.
High level of integrity and confidentiality.
• Strong communication skills in Chinese; English proficiency is preferred.
• Proficient in Microsoft Office, Google Workspace, ChatGPT, Notion, and other productivity software.
【具備資格與能力】
產業經驗（必要條件）
• 具三年以上建築、室內設計、營造工程、建設開發、Design & Build 或相關產業工作經驗。
• 無相關工程或設計產業經驗者，恕不列入考量。
專業能力
• 三年以上執行長特助、行政秘書、專案助理或相關工作經驗。
熟悉設計、工程及建設專案流程。
• 具跨部門溝通與整合協調能力。
• 優秀的時間管理、組織規劃及多工處理能力。
• 能獨立思考、主動解決問題並有效執行。
• 具高度保密觀念及職業操守。
• 中文表達能力佳，具英文溝通能力者尤佳。
• 熟悉 Microsoft Office、Google Workspace、ChatGPT、Notion 或其他 AI 生產力工具。
展開
